Season Starter Information

The Rugby Season Starter information has been designed to support Clubs with your start of season activities by providing relevant information and resources to club administrators on the following area, including:

  • Rugby Link
  • Rugby Administration
  • Safety and Education Information

Please read the information below and distribute to relevant club officials. Please read the information below and distribute to relevant club officials. Refer to the Rugby Link Transition Guides 1-3 for important information on preseason administration, setting up and communicating registrations.


Rugby Link - Online Administration

Rugby Link, developed by InteractSport, will be available free of charge to all clubs and Rugby affiliates Australia wide, and will help streamline the way you manage participant registration, competitions, and websites. Rugby Link will also include live scoring, player statistics and bulk communication tools, such as email and SMS options.

Participant Management functionality includes;

Online registration and payment
Multiple payment options: Online & Offline
Registration and Payment tracking and reporting
Duplicate checking and merging
Bulk email/SMS* (*credits available to purchase)

Competition Management functionality includes;

Team sheet, incl photo upload, coach and ref assignment
Grade teams based on online nomination
Event sanctioning
Online team nomination for competition/7s
Club/Team based results entry
Player availability, team, match and event notifications
Player statistics

For more information visit Rugby Link

Registration Information

All Rugby clubs are responsible for the registration of their players and members, which is a necessity for coverage under the ARU National Insurance Scheme.

In 2015, Clubs and Associations have the option to setup Online Registration and Payment via Rugby Link. •If players do not register online, Clubs are required to input player data into Rugby Link, as they currently do in MyRugbyAdmin (MRA). To do so a Participant (or their parent/guardian, if under 18 years of age) must register with the ARU on the prescribed ARU Registration Form and agree to accept and abide by all of the Terms of Registration as outlined on the form.


A player MUST be registered and a player record exists in Rugby Link for every active player.  If a player is not registered in Rugby Link, they will not be insured to play the game.

Online payment of registration fees is recommended, but not mandatory.

Online registration and payment allows Clubs to simplify the registration process, minimise the administrative burden on volunteers, improve accuracy of player data, and reduce traffic/queues on registration days.

The expectation is that online registration and payment will be made mandatory within three years of ‘go live’

Please note, all individual Rugby participants must be registered prior to participating in Rugby, including before playing any match, trials or training.

For more information visit Registration

Insurance information

The ARU Insurance Plan consists of four coverage areas:

  • Sports Personal Injury
  • Sports Public and Products Liability policy
  • Sports Professional Indemnity policy
  • Club Management Liability policy for clubs    

In March 2015, Gow-Gates, the ARU’s insurance broker will send your club’s tax invoice for the ARU Sport Injury and Insurance Plan via e-mail and mail-out an insurance information pack to each club, which includes copies of the Rugby Insurance brochures and club administrator’s sports insurance manual.

If your club has changed your insurance contact details since last season, you will need to notify your new contact details to Gow-Gates on (02) 8267 9999 or 1800 811 371.

For more information on Rugby Insurance and yourCcertificate of Insurance visit

For more information on National Participation Registration Insurance please refer to Australian Rugby Union’s Game Plan.


Running Rugby - Club Administration Resources

Running Rugby has been designed to assist clubs with the administrative and operational side of running a rugby club, and provides club administrators and volunteers with a variety of factsheets, templates and resources on the following topics, including:

  • Getting Ready for Another Season
  • My Club Volunteers
  • Effective Meetings and Being on a Committee
  • My Club Finances
  • Club Fundraising, Sponsorship and Grants
  • Rugby Services

 For more information visit Running Rugby

Policy Register

The Australian Rugby Union have developed a number of policies to provide players, administrators and any other entities involved in Rugby an additional reference for issues, that are outside the scope of the Laws of the Game and in addition to the IRB Regulations. These ARU policies are in the areas of:
  • Code of Conduct
  • Anti-Doping
  • Member Protection
  • Age Grade / Senior Rugby
  • Game Regulations
  • Operation Health and Safety
  • Miscellaneous 
For more information on visit ARU policies

ARU Code of Conduct

The ARU Code of Conduct seeks to establish standards of performance and behaviour to ensure that participants act in a professional and proper manner and to ensure that the game is played and conducted with disciplined and sporting behaviour.

All Participants and Rugby Bodies are bound by the ARU Code of Conduct, which seeks to deter all on-field and Rugby-related conduct that could damage the game of Rugby by impairing public confidence in the honest and orderly conduct of matches and competitions or in the integrity and good character of participants.

Further, the Code of Conduct outlines procedures for monitoring and disciplining breaches of the Code.

For more information on the ARU Code of Conduct visit ARU Policies

Expectations of Behaviour

The expectations of behaviour guidelines are a simple outline for parents, teachers, coaches and players to ensure everyone is given the opportunity to maximise their enjoyment of the game. Rugby has always been a game that prides itself on fair play and enjoyment for all, so please adhere to these guidelines to ensure this continues.

For more information on the Expectations of Behaviour visit ARU Policies

2015 IRB Laws of the Game

The Laws of the Game are formulated by the International Rugby Board (IRB) and circulated by the Australian Rugby Union in the Laws of the Game, and include:

  • Laws of the Game (Senior Laws)
  • Seven-A-Side Law Variations
  • Viva 7s (non-contact) Law Variations
  • Australian U19 Law Variations
  • Kids Pathway (U6-U12) Law Variations

For more information on the Laws of the Game visit Laws.


Smart Rugby

SmartRugby is Australia's Rugby occupational health and safety program for participants and is mandatory requiring qualification every two years. It is a compulsory minimum requirement for every coach and referee participating in Rugby where there is a tackling component.

The SmartRugby program, therefore, focuses on correct body position and correct technique in performing skills in a range of contact situations. These include Tackle, Ruck & Maul, Scrum, Lineout and Restart.

For more information on SmartRugby program and courses visit SmartRugby

ARU Medical and Safety Recommendations

The Australian Rugby Union (ARU) and International Rugby Board (IRB) encourage clubs and schools to take recommended measures to ensure that the game of Rugby is both safe and enjoyable to play. The following medical and safety recommendations are in the interest of player safety.

For more information on ARU Medical and Safety Requirements visit ARU Policies

ARU Concussion Guidelines

The ARU Concussion Guidelines ensure that players who suffer concussion are managed effectively to protect the short and long term health and welfare of players.

The Concussion Guidelines are designed to be used by Medical Practitioners and other, Healthcare Professionals, team management, teachers, parents, referees and players.

For more information on ARU Concussion Guidelines, Concussion Poster, Pocket Concussion Recognition Tool, SCAT 3 Sports Concussion Assessment Tool, and Age Specific Concussion Graduated Return to Play Protocols, visit Concussion.

ARU Serious Injury Protocol & Report (available online in 2014)

The Serious Injury Protocol outlines the steps a club/school is to follow in the event of a serious injury to a player’s head or neck (i.e. suspected spinal injury) or fatality, including notifying the ARU Hotline on 1800 036 156.

The protocol ensures that each stakeholder is aware of their responsibility and is underpinned by the appointment of the ARU Serious Injury Case Manager to provide support for the injured player, their family and club/school during these difficult times.

A Serious Injury Report must be completed for the following match or training related injuries:


It is the responsibility of the team coach, manager, or designated club nominee to accurately record details on the Serious Injury Report and e-mail or fax within 48 hours of the time of the incident to the ARU and their State Union.

For more information and to submit a Serious Injury Report online visit Serious Injury.


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