Effective Club Meetings and Being on a Committee

In this section, we will outline some tips for running meetings, the type of meetings a club is required to run and some helpful tools to make this easier.


Meetings are necessary for successful Club management. Meetings that are run badly, go on too long and don't resolve issues can frustrate volunteers.

Meetings should be viewed as an opportunity to move forward, discuss issues and lay plans for short term and long term needs of the club.

Various types of meetings will be held by your club and all of these meetings have different objectives. Some of the meeting types for Rugby Clubs include:

  • General Meetings - open to all members eg: Annual General Meeting
  • Management or Executive Meetings - restricted to those elected
  • Subcommittee Meetings - focus on a specific task or problem and report back to management committee.

Tips for Effective Meetings

  • Hold regular meetings, but only as necessary.
  • All meetings must have clear goals/objectives
  • All meetings must have an agenda (with time allocation)
  • Distribute pre-meeting information
  • Meetings MUST start on time and stick to nominated duration
  • People need to be prepared and participate positively
  • Minutes must be kept
  • Review meeting effectiveness openly and record this
  • Keep it simple and action orientated (actions must come from it)
  • Suitable skilled and trained people to attend meetings!!
  • People need to be rewarded

Fact Sheets, Templates and Club Documents / Case Studies are available below.

Please use, adapt and implement these resources to meet your club's needs.

Club Meetings Guide
Meeting Agenda
Meeting Minutes & Actions
Club Constitutions
Position Descriptions


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